Privacy Policy

The International Association for the Protection of Democracy and Human Rights (IAPDHR) respects the privacy, personal information, and fundamental rights of every individual.

This Privacy Policy explains how we collect, use, process, store, protect, and disclose personal information when individuals visit our website, contact our organization, participate in our activities, subscribe to communications, or submit materials to our platforms.

Our privacy practices are guided by transparency, necessity, confidentiality, accountability, and respect for applicable data protection laws.

Depending on how you interact with our organization, we may collect the following categories of information:

A. Personal Identification Information

• Name and surname.
• Email address.
• Telephone number.
• Country or general location.
• Professional or organizational affiliation, when voluntarily provided.

B. Communication Information

• Messages, inquiries, feedback, and correspondence.
• Information provided when contacting our representatives.
• Records of participation in organizational events and activities.

C. Website and Technical Information

• IP address.
• Browser type and device information.
• Website access logs.
• Pages visited and general usage information.
• Cookies and similar technologies, where applicable.

D. Voluntarily Submitted Materials

Individuals may voluntarily provide:

• Articles, reports, and research.
• Photographs, videos, and documents.
• Personal statements and testimonies.
• Historical records and other supporting materials.

Some submissions may contain sensitive personal information. We encourage contributors not to disclose sensitive information about themselves or others unless it is necessary, lawful, and appropriately authorized.

IAPDHR may use collected information for legitimate organizational purposes, including:

• Responding to inquiries and communications.
• Managing memberships, registrations, and participation, where applicable.
• Organizing seminars, conferences, and educational activities.
• Publishing authorized articles, research, reports, and archival materials.
• Maintaining and improving website functionality.
• Preventing fraud, abuse, and unauthorized access.
• Protecting the safety and security of our users and organization.
• Complying with applicable legal obligations.

We do not use personal information for purposes incompatible with those for which it was collected without an appropriate legal basis.

Where required by applicable data protection laws, we process personal information on an appropriate legal basis, which may include:

• The individual's consent.
• Performance of a requested service or agreement.
• Compliance with legal obligations.
• Legitimate organizational interests, where permitted and balanced against individual rights.
• Protection of vital interests, where legally applicable.

IAPDHR does not sell personal information to third parties.

We may disclose personal information only where appropriate and lawful, including:

• With authorized service providers supporting our website, hosting, communications, and technical operations.
• With relevant authorities when required by applicable law or valid legal process.
• When necessary to protect individuals, public safety, legal rights, or the security of our organization.
• With the individual's consent or at their direction.
• In connection with an organizational restructuring or transfer, where legally permissible and appropriate safeguards are maintained.

We seek to limit disclosure to information necessary for the relevant purpose.

As an organization engaged in international activities, IAPDHR may process or transfer personal information across national borders.

Where personal information is transferred internationally, we will take appropriate measures to comply with applicable data protection requirements, including relevant Japanese data protection legislation and other applicable international privacy laws.

We take reasonable organizational and technical measures to protect personal information against:

• Unauthorized access.
• Accidental loss or destruction.
• Unauthorized alteration.
• Unlawful disclosure.
• Misuse or other security threats.

Access to personal information is restricted to authorized individuals and service providers who require it for legitimate purposes. However, no internet-based system or electronic transmission can be guaranteed to be completely secure.

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, meet legal obligations, resolve disputes, and protect legitimate organizational interests.

Where information is no longer required, we will take appropriate steps to delete, anonymize, or securely dispose of it, subject to applicable legal and archival obligations.

Our website may use cookies and similar technologies to:

• Maintain essential website functionality.
• Understand general website usage.
• Improve website performance.
• Remember user preferences.

Where required by law, we will obtain appropriate consent before using non-essential cookies or tracking technologies. Users may manage cookie preferences through available website settings or their browser.

IAPDHR does not knowingly collect personal information from children without appropriate authorization or a lawful basis.

Where activities involve minors, we will take appropriate safeguards and obtain parental or guardian authorization when required by applicable law.

Depending on your location and applicable law, you may have the right to:

• Request access to your personal information.
• Request correction of inaccurate information.
• Request deletion of personal information.
• Withdraw consent where processing is based on consent.
• Object to or request restriction of certain processing activities.
• Request information about how your personal information is used or disclosed.
• Exercise applicable rights concerning international data transfers.

Requests may be subject to identity verification and applicable legal exceptions.

IAPDHR recognizes that individuals who provide information concerning human rights violations, political persecution, discrimination, or other sensitive matters may face personal or professional risks. Accordingly:

• We seek to handle confidential sources responsibly.
• We do not intentionally publish private contact details without an appropriate legal basis or authorization.
• We encourage contributors to request anonymity or confidentiality before submitting sensitive materials.
• We assess the risks associated with publishing identifying information.

We cannot guarantee absolute anonymity, particularly where information is already publicly available or disclosure is legally required.

Our website may link to external platforms and third-party services. This Privacy Policy does not govern their practices. Users should review the privacy policies of those services independently.

IAPDHR may update this Privacy Policy periodically. Any significant changes will be reflected in the updated version published on our website.

For privacy-related questions, access requests, correction requests, or complaints, please contact:

• International Association for the Protection of Democracy and Human Rights (IAPDHR)
• Location: Japan
• Website: iapdhr.org
• Privacy Contact: [Official Privacy Email]